Download common document templates to prepare for a notary, commissioning or document authentication appointment. Word files are editable and PDFs are printable. Chinese and English files are provided separately.
Ask the recipient whether a prescribed form is required and confirm its language, signing and notarisation requirements. Complete the form truthfully and do not sign until the signing procedure is confirmed. Templates are general information, not individual legal advice. Completion, signing, notarisation or an apostille does not guarantee acceptance.
Same Person Statement
State that different identity records refer to you and explain discrepancies.
Version: 8 October 2026Marital Status Statement
State your marital status on a specified date; not a government certificate.
Version: 8 October 2026Family Relationship Statement
State a specific family relationship and the basis of your knowledge.
Version: 8 October 2026Child and Caregiving Facts Statement
Record existing child and caregiving facts; does not grant custody or fostering authority.
Version: 8 October 2026Document Collection Authorisation
Authorise collection of specified documents, with a named organisation and limited duration.
Version: 8 October 2026Property Records Collection Authorisation
Collect specified property or land records only; no transactions or registration changes.
Version: 8 October 2026Bank Records Collection Authorisation
Collect specified bank records only; no account or funds operations.
Version: 8 October 2026Pension Records Collection Authorisation
Collect specified pension or social security records only; no claims or benefit elections.
Version: 8 October 2026Estate Records Collection Authorisation
Collect specified estate records only; no estate dispositions, inheritance decisions or waivers.
Version: 8 October 2026Company Records Collection Authorisation
Collect specified company records only; no contracts, seals or litigation.
Version: 8 October 2026Notary and Apostille Appointment Checklist
Prepare identification, recipient instructions and appointment materials.
Version: 8 October 2026Completing your document
- Choose a suitable template; the recipient’s prescribed form takes priority.
- Include facts you can confirm; mark inapplicable fields “Not applicable”.
- Prepare valid identification, original supporting records and recipient instructions.
- At your appointment, confirm the document language, signing procedure and any translation or apostille requirement.
The professional will complete any notarial certificate or jurat under the applicable requirements. The language versions are not certified translations. Obtain appropriate legal advice for documents affecting property, inheritance or other significant rights.
For help preparing for an appointment, contact We Care Legal Services P.C. 416-823-7181 · wecarelegal@outlook.com
Official reference checked 8 October 2026. Global Affairs Canada
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